Archive for June 21, 2017

Xerox DocuShare Flex Makes It Easy for Small Businesses to Store, Access and Share Information Digitally

Posted in Commentary with tags on June 21, 2017 by itnerd

Enterprise content management (ECM) used to make sense only for large companies with the size and budgets to make the conversion to digital worthwhile. Now, with the introduction of Xerox DocuShare Flex, small- and medium-sized businesses (SMBs) and company departments can digitize processes like invoicing, sharing files, editing, managing databases and storing documents, just like large companies do.

SMBs tend to rely on inefficient paper-based systems and often lack centralized storage of digital information. According to respondents to a 2016 Association for Information and Image Management (AIIM) survey, poor content management practices result in taking too long to find content (62 percent), duplicated efforts (52 percent) and insufficient re-use (46 percent)1.

The new DocuShare Flex platform is cloud based and provides the automation, security and scalability of large-scale ECM systems in an affordable package that’s easy to configure and use without IT support.

DocuShare Flex systems will save SMBs hours, days or weeks. Users can complete a range of document-intensive tasks such as:

  • Routing documents automatically to facilitate approval processes and version control;
  • Automating necessary documentation for ease of compliance with government and industry mandates;
  • Simplifying management of the multitude of documents required for transactions, accounting, billing and other document-intensive operations.

 

Easy to Use, Agile, Low Cost

DocuShare Flex can store and manage a wide range of document types and content. It has a scalable storage capacity of hundreds of millions of documents. Managing documents from creation through archiving and eventual disposal is provided out of the box.

DocuShare Flex customers can add capacity and users incrementally to further control costs. The number of users can range from a minimum of five people up to thousands. It has advanced review-process controls that enable annotation, redaction and simultaneous viewing while controlling versions to keep documents current.

Automating Workflows

DocuShare Flex can automate a range of business processes including storing all project documents in one place, managing review cycles, and meeting potential audit requirements. It can also enforce compliance with best practices since management can observe work status.

DocuShare Flex is designed for non-technical staff with an intuitive search engine and a user interface (UI) that requires little training. The UI is Web-based and will run on a wide range of browsers and mobile devices.

The platform can work with back-end company systems to pull data and link to documents. It’s compatible with Xerox ConnectKey multifunction devices and associated apps for developing specific time-saving workflows, and includes a ConnectKey-based scanning service for scanning directly to DocuShare Flex.

The new DocuShare Flex platform augments the Xerox DocuShare portfolio, including Xerox DocuShare 7, which was recently named as a “Leader” in ECM software by G2 Crowd, and as the 2017 Pick award as Outstanding Document Management Solution by Buyers Laboratory LLC (BLI).

Availability

DocuShare Flex is now available in North America. It will be available in Europe and other select regions by May 31, in Canada in June, and in Asia Pacific by the end of August.

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How To Solve Battery Drain Problems On Your Apple Watch

Posted in Tips with tags on June 21, 2017 by itnerd

A few days ago, I noticed that the battery life on my Apple Watch took a significant nosedive. Instead of lasting about two days between charges, it would be requiring a recharge at about 9PM at night. Given that I wake up at 6AM, that wasn’t good. Clearly there was a problem, but I needed to figure out if it was software or hardware as if if it is the latter, I would have to make an appointment with the Genius Bar at my local Apple Store. Here’s how I went about isolating the problem:

  1. Reboot the Apple Watch: It sounds simple, and it is. Sometimes a simple reboot will work. So what I did was I rebooted by pressing and holding the side button and crown at the same time until the screen went blank and the white Apple logo appeared. I did it first thing in the morning so I knew that I was starting out with a fully charged Apple Watch. Then every couple of hours I would note how much battery life I had left by swiping up from the bottom to see control center. I also noted how much battery life I had left at the end of the day. In my case, by the end I would usually have something between 60% and 70% battery life depending on what I was doing that day. For example, if I was out for a ride on my bike, I would be closer to the 60% mark in terms of battery life. In my case, rebooting didn’t work as I was still noticing excessive draining of the battery. Thus, on to step 2.
  2. Un-pair the Apple Watch from your iPhone and re-pair: What this process does is basically reset your Apple Watch from a software perspective. The reason why you would want to do this is that maybe there’s some piece of software that is draining the battery excessively. Thus by doing this, you get the option of starting out with a virgin Apple Watch from a software perspective. Then you can add back all your Apple Watch apps until you find the one that is causing your problem. Or you can simply add them all back and see if things stabilize. I would recommend that you try the former for best results. Though I will admit that it is time consuming. Apple has a document for un-pairing your Apple Watch from your iPhone here. Now you can pair your Apple Watch using these instructions from Apple and I would recommend setting it up as a new watch rather than using a backup so that you avoid the possibility that you are reintroducing a problem that was part of a backup. In my case, doing this process seems to have worked. At least so far. I will continue to monitor this to ensure that it stays “fixed.” Warning: You’ll need around an hour to do this and if you have any credit or debit cards added to the Apple Watch to use with Apple Pay, you’ll need to add those back as well.
  3. Make an appointment with the Genius Bar: Let’s pretend that neither of the above solved my issue. At this point I have eliminated most of the possible software causes and I am left with a hardware issue. That means a trip to the Genius Bar. When you go, you need to make sure that you tell the Genius that you’ve done the above and be prepared to explain it in detail. That way your time at the Genius Bar is minimized and they can either repair or more likely replace the Apple Watch in short order (assuming it is under warranty or AppleCare).

Do you have any other tips for solving battery drain problems with the Apple Watch? If so, please leave a comment below and share your tips.

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