The IT Nerd

When thinking about company assets, it’s usually financial or other material income and possessions that come to mind. Company directors tend to ignore another valuable asset – organization’s informational inventory.

Since we are already living in information-based economy, the way that companies manage information becomes a very important factor in their overall success in the market. Studies show that 83% of businesses mismanage and fail to take advantage of their company’s information, while information management is slated to grow rapidly, with Chief Data Officer demand growing 90% by 2019.

Companies that do not control their information are not in charge of the essence of their enterprise. They often find out that critical data is unavailable or lost at decision time. They also tend to be late when it comes to orders, payments or agreements, have higher activity costs and bigger mistake rate, since they cannot efficiently access their information. For example, an agreement that can be negotiated and signed in one day often takes more than a week. As a result, employees and clients usually lose trust in such organization, and employee turnover rate can be high.

DocLogix is a document and process management solution that helps companies properly deal with their overall informational assets. “If cash flow is the bloodline of a company, then information is its oxygen,” says Aurimas Bakas, board member of DocLogix. “Only the companies that balance those two vital processes will win against the competition, as only the managed information creates value.”

Here’s how automated information management works: all possible contracts, proposals, employee information, communication, tasks, responsible employees, and task progress becomes visible in one system, in real time. All information flows according to automated workflows ensuring the highest possible performance and accuracy.  The system is accessible remotely, from anywhere, and accurately shows who is working on which projects, which tasks are lagging behind and what needs more input from managers.

Here is the list of all the advantages of ECM (enterprise content management system):

1. Better and quicker decision making. When a company installs ECM, a manager can instantly get all the information about current processes, and doesn’t have to rely on the one person familiar with that particular task or that one department of the company. Smart notes, reminders and controls for the assigned tasks will be issued so that everything is visible and performed on time. Decision making accelerates by a factor of three.

2. Attractiveness to investors. Companies that have sharp information management practices are usually much more attractive to potential investors, as they appear to be information-savvy and accurate in their processes, thriving in the information age.

3. Increase in transparency. Every employee can now check the status of a certain document or process, depending on their privilege level, so the company becomes 100% transparent.

4. Going paperless and save. Thanks to the system, paper documents generated within the organization decreased by 60%. Costs for document printing and transfer get reduced by about 60%.

5. Saving time. Document preparation takes up to 20% less work time.

6. Easy dealing with compliance issues. ISO, Health & Safety and financial compliance becomes easily achievable to any organization.

7. Increase in productivity. Companies that manage their information properly can achieve a significant productivity increase. For example, since DocLogix reduces workload related to the information, workload-related to information management can be reduced by 35%, meaning that more time might be dedicated to the primary production-related duties. Prepared templates and clear processes allow users to prepare documents correctly on the first attempt.

8. Cooperation and responsibility. The company will have an overall increased cooperation and responsibility. Sometimes production companies have one irreplaceable person, because he keeps a lot of company information about tasks, employees and how things should function. With DocLogix, all information is stored in a structural environment, thus all employees are able to reach it based on their access level. Smart notes, reminders and controls for the assigned tasks will be issued so that everything is performed on time.

DocLogix is a unique ECM platform, recognized in 2016 as the most progressive in the world, flexibility being its biggest strength. Any workflow or document form can be customized, while different solutions can be offered, such as office management, contract management, project management and so on.

An increasing number of companies are adopting cloud technology and implementing it in their business management – not only in the IT sector. Considering the convenience, accessibility and increased efficiency, it’s becoming clear that future is set in the cloud. One of the newest cloud computing perks are business solutions and platforms, implemented right on the cloud. Depending on the size of organization, these solutions can be static or customizable.

However, not everyone is familiar with best solution for a small company, and what changes when a company grows and becomes midsized. Below are some common scenarios.

A small organization (up to 30 employees) can choose a ‘pre-packaged’ (pure) cloud solution (i.e project management, CRM, risk management, etc.), and start using it here and now, paying as they go. However, most existing cloud solutions only allow the functionality that comes with the chosen product, meaning it will not give any possibility of customization. For instance, the organization will not be able to order any additional functions, change the appearance or add any additional fields for extra information.

Big organizations (from 500 employees) have their own processes and need to implement complex solutions on their own servers, such as ERP (Enterprise Resource Planning) or ECM (Enterprise Content Management). Typically, these organizations dedicate separate physical space to host applications on their servers, which they keep on premises.

Midsized companies (50 – 200 employees) are the ones who fall into the “grey area.” They avoid constrained cloud solutions that small organizations might use because they primarily need to adjust the tools they utilize to fit their unique needs, adapting them to the changing processes of the organization. At the same time, midsized companies also tend to look away from complex solutions that they would need to implement on their own servers, because it is too costly. As a result, pre-packaged cloud solutions are too generic, while sophisticated solutions on premises are too costly for midsized companies.

Private cloud: solution for midsized companies?

DocLogix is a document and process management platform with 14 years experience. It shares advice on how to choose, implement and use a completely customized private cloud solution without any risk, which is perfect for midsized companies.

“We understand where the future lies, and we see it in the cloud technology. Therefore, we offer diverse solutions for various organizations based on their size. Small and midsized organizations that want more customization are offered DocLogix Private Cloud service. We implement our platform along with ready to use specific solutions in a cloud, dedicated only to that client,” says Aurimas Bakas, board member of DocLogix.

As the matter of fact, the benefits of private cloud computing are plentiful:

1. Better security and control.Only the specific company will have access over the private cloud, making in private and safe.

2. Less expenses.Having a private cloud server is much more affordable than hosting company’s own servers in a separate physical space or buying dedicated servers.

3. Increased flexibility.Private cloud server allows to relocate resources immediately and increase disk space or add more CPU whenever needed.

4. Access.Company managers can access needed information from any device and any location.

5. Data protection.No information will be lost in case of a disastrous computer crash: it’s all on the cloud.

6. Increased collaboration.Private cloud gives an opportunity for better collaboration and ability to work remotely for all company’s workers.

DocLogix is a unique platform, recognized in 2016 as the most progressive in the world, flexibility being its biggest strength. Any workflow or document form can be customized, while different solutions can be offered, such as office management, contract management, project management and so on.